The University Senate Records contains the non-current records of the San Diego State University Senate, a deliberative and policy-making body of the campus community comprising faculty, staff, students, and administrative personnel. The Senate records are divided into six series: Policy File, Directories, Senate Minutes, Committee Files, Correspondence, and Subject Files.

I. The Policy File series includes the non-current official records of the Senate contained in the university Policy File, which is updated annually and includes the senate's constitution and bylaws, committee structure, policies, regulations, and codes of conduct, as well as senate resolutions. There is also a small amount of material documenting drafts and suggested policies documenting the development of university policy. The current Policy File is available from the Senate office. Arranged chronologically.

II. The Directories series includes directories of the membership of the full senate assembly and committees, arranged chronologically.

III. The Senate Minutes series contains the records of the fully assembled senate chamber. Records include the senate's meeting minutes and agendas, resolutions, and supporting materials such as correspondence and committee reports. The series begins with indexes to the minutes and is followed by the senate records. Arranged chronologically.

IV. The Committee Files series comprises the files of the senate's committees, core committees, sub-committees, senate-affiliated campus committees, ad-hoc committees, councils and task forces. Materials include meeting minutes and agendas, correspondence, policy drafts and recommendations, and supporting materials. The charter for each committee can be found in the Policy File. Arranged alphabetically by name of committee. Records of subcommittees may be filed under the heading of the relevant full committee. Where a committee's name has changed, all records are filed under the most recent iteration (e.g. records of the former Affirmative Action and Outreach Advisory Council are filed under Diversity, Equity and Outreach Committee).

V. The Correspondence series includes incoming and outgoing correspondence to various Senate personnel and correspondence concerning specific senate actions, such as referrals to committees and member substitutions and resignations. The bulk of the files, labelled Senate Correspondence, contain correspondence from the desk of the Senate Secretary. Other significant groups include correspondence from the desk of the Senate chair and correspondence with the university president, vice president, and CSU chancellor. Arranged alphabetically.

VI. The Subject Files series is a catchall series of files on various matters of interest to the senate membership. The topical files present in this series may contain records of particular subcommittees which have been organized topically by the Senate office rather than filed under name of the relevant committee. Accordingly, these materials may be duplicated in or dovetail with materials in the other series. Arranged alphabetically by topic.